ABOUT STANLEY COLLEGE

Stanley College is a leading independent provider of Higher Education and Vocational Education and Training, delivering industry‑aligned, career‑focused education across campuses in Perth and Adelaide. We are committed to developing job‑ready graduates and fostering an inclusive, supportive workplace where our people can thrive.

ABOUT THE ROLE

The role combines operational leadership of academic program administration with stewardship of academic integrity processes and culture.

Senior Administration Officer (HE): Ensures high-quality administrative services, supporting curriculum delivery, assessment and results reporting, support for academic lifecycle processes, and academic governance activities within the Higher Education division.

Academic Integrity Officer (HE): Leads and coordinates academic integrity education, case management, policy application, reporting and continuous improvement in alignment with the Higher Education Standards Framework (HESF), institutional policy, and relevant legislation.

This position contributes to a consistent, student‑centred service culture, strong compliance posture, and continuous improvement in academic standards and operational efficiency.

KEY RESPONSIBILITIES:

Senior Administration Officer (HE)

Academic Administration & Service Delivery

• Provide high-level administrative support for teaching periods, including in relation to unit offerings, scheduling matters, assessment milestone tracking, and results processing
• Provide support to Academic Program Managers (APMs) to ensure accuracy and integrity of academic and curriculum data in the student management and learning management systems; maintain version control for course and unit documentation

Student Lifecycle Support

• Provide administrative support for the processing of credit/RPL documentation and progression monitoring in line with policy and published timeframes
• Provide front‑line, high‑quality service to students and academic staff; triage complex cases and escalate appropriately

Assessment & Results Administration

• Provide high-level support for assessment-related processes including moderation and benchmarking
• Maintain secure handling of assessment artefacts and records in accordance with policy and retention schedules

Academic Governance & Committee Support

• Prepare agendas, papers, and minutes for academic committees, as required; track actions and follow up
• Support accreditation/registration evidence collation and audits (internal/external, including TEQSA-related matters as directed)

Systems, Data & Reporting

• Produce operational reports and dashboards (enrolments, completions, progression, assessment timelines, service metrics), as required
• Identify data quality issues; implement corrective actions and process improvements

Continuous Improvement & Risk

• Map and streamline administrative processes; propose and implement service enhancements aligned with quality assurance frameworks
• Identify operational risks (service, data, compliance) and maintain risk registers/controls within area of responsibility

Stakeholder Coordination

• Coordinate casual/temporary administrative support, including examination invigilation, where required; provide training/induction on processes and systems
• Build collaborative relationships with academic leaders, professional services, and external partners where relevant

Academic Integrity Officer (HE)

Academic Integrity Case Management

• Administer the academic integrity process from initial reporting to resolution: triage cases, gather evidence, liaise with academics, APMs/Associate APMs, schedule interviews as required, draft determinations, and support the recording of outcomes
• Apply policy consistently; ensure procedural fairness, natural justice, confidentiality, and accurate record‑keeping

Education, Prevention & Culture

• Design and deliver targeted training for staff and students (e.g., avoiding plagiarism, proper referencing, assessment design to deter misconduct, gen‑AI guidance, examination protocols)
• Curate and maintain online resources (guides, modules, exemplars) and induction materials which support student and staff compliance with academic integrity-related Policy and Procedure

Policy, Frameworks & Guidance

• Provide advice on academic integrity policy and related procedures; recommend enhancements informed by sector best practice and analytics
• Support APMs to embed integrity principles into curriculum and assessment design

Analytics & Reporting

• Monitor academic misconduct trends (e.g., contract cheating, AI‑assisted misconduct, collusion)
• Track sanctions and educative outcomes, recurrence rates, and turnaround time
• Support reporting to internal and external governance bodies as required

Stakeholder Engagement & External Liaison

• Work closely with academic leaders, student services, compliance, and IT (e.g., text‑matching / AI‑detection tools)
• Participate in sector networks; keep abreast of regulatory expectations and share good practice

Quality Assurance & Compliance

• Ensure alignment with the Higher Education Standards Framework (Threshold Standards) 2021, institutional policies, and applicable legislation (e.g., Privacy Act 1988; Records retention; and ESOS Act where relevant)
• Contribute to internal audits, TEQSA submissions, and responses to integrity‑related queries

Stakeholder Engagement & Communication

• Work collaboratively with Student Services, Admissions, Office of the Academic Registrar, Compliance, Scheduling, and other teams across campuses
• Support consistent dissemination of academic integrity information to staff and students
• Participate in Working Committees and / or internal, indecision-making bodies, as required

Continuous Improvement & Compliance

• Assist in identifying academic integrity risks across campuses and support implementation of mitigation plans
• Contribute to program improvement projects, ensuring changes are communicated and adopted consistently across location
• Maintain compliance with institutional policies, TEQSA requirements, and AQF requirements across all delivery sites
• Support development and maintenance of program documentation, including review reports, HE improvement registers, and policy‑aligned records
• Adhere to institutional Policies and Procedures
• Comply with the Higher Education Standards Framework (Threshold Standards) 2021, TEQSA Guidance, Privacy Act 1988 (Cth), and where applicable the ESOS Act 2000 and National Code 2018
• Maintain confidential records and evidence in accordance with retention schedules; observe procedural fairness and natural justice

Capabilities and Values

Student‑centred service, integrity, accountability, collegiality, inclusion, continuous improvement, data‑informed decision making

Demonstrated commitment to safe, respectful, and inclusive learning environments

Workplace Health and Safety

• Comply with all workplace safety procedures and promptly report hazards or incidents
• Participate in initiatives that promote a safe academic and working environment

• Provide high-level administrative support for teaching periods, including in relation to unit offerings, scheduling matters, assessment milestone tracking, and results processing
• Provide support to Academic Program Managers (APMs) to ensure accuracy and integrity of academic and curriculum data in the student management and learning management systems; maintain version control for course and unit documentation
• Provide administrative support for the processing of credit/RPL documentation and progression monitoring in line with policy and published timeframes
• Provide front‑line, high‑quality service to students and academic staff; triage complex cases and escalate appropriately
• Provide high-level support for assessment-related processes including moderation and benchmarking
• Maintain secure handling of assessment artefacts and records in accordance with policy and retention schedules
• Prepare agendas, papers, and minutes for academic committees, as required; track actions and follow up
• Support accreditation/registration evidence collation and audits (internal/external, including TEQSA-related matters as directed)
• Produce operational reports and dashboards (enrolments, completions, progression, assessment timelines, service metrics), as required
• Identify data quality issues; implement corrective actions and process improvements
• Map and streamline administrative processes; propose and implement service enhancements aligned with quality assurance frameworks
• Identify operational risks (service, data, compliance) and maintain risk registers/controls within area of responsibility
• Coordinate casual/temporary administrative support, including examination invigilation, where required; provide training/induction on processes and systems
• Build collaborative relationships with academic leaders, professional services, and external partners where relevant
• Administer the academic integrity process from initial reporting to resolution: triage cases, gather evidence, liaise with academics, APMs/Associate APMs, schedule interviews as required, draft determinations, and support the recording of outcomes
• Apply policy consistently; ensure procedural fairness, natural justice, confidentiality, and accurate record‑keeping
• Design and deliver targeted training for staff and students (e.g., avoiding plagiarism, proper referencing, assessment design to deter misconduct, gen‑AI guidance, examination protocols)
• Curate and maintain online resources (guides, modules, exemplars) and induction materials which support student and staff compliance with academic integrity-related Policy and Procedure
• Provide advice on academic integrity policy and related procedures; recommend enhancements informed by sector best practice and analytics
• Support APMs to embed integrity principles into curriculum and assessment design
• Monitor academic misconduct trends (e.g., contract cheating, AI‑assisted misconduct, collusion)
• Track sanctions and educative outcomes, recurrence rates, and turnaround time
• Support reporting to internal and external governance bodies as required
• Work closely with academic leaders, student services, compliance, and IT (e.g., text‑matching / AI‑detection tools)
• Participate in sector networks; keep abreast of regulatory expectations and share good practice
• Ensure alignment with the Higher Education Standards Framework (Threshold Standards) 2021, institutional policies, and applicable legislation (e.g., Privacy Act 1988; Records retention; and ESOS Act where relevant)
• Contribute to internal audits, TEQSA submissions, and responses to integrity‑related queries
• Work collaboratively with Student Services, Admissions, Office of the Academic Registrar, Compliance, Scheduling, and other teams across campuses
• Support consistent dissemination of academic integrity information to staff and students
• Participate in Working Committees and / or internal, indecision-making bodies, as required
• Assist in identifying academic integrity risks across campuses and support implementation of mitigation plans
• Contribute to program improvement projects, ensuring changes are communicated and adopted consistently across location
• Maintain compliance with institutional policies, TEQSA requirements, and AQF requirements across all delivery sites
• Support development and maintenance of program documentation, including review reports, HE improvement registers, and policy‑aligned records
• Adhere to institutional Policies and Procedures
• Comply with the Higher Education Standards Framework (Threshold Standards) 2021, TEQSA Guidance, Privacy Act 1988 (Cth), and where applicable the ESOS Act 2000 and National Code 2018
• Maintain confidential records and evidence in accordance with retention schedules; observe procedural fairness and natural justice
• Comply with all workplace safety procedures and promptly report hazards or incidents
• Participate in initiatives that promote a safe academic and working environment

• High-level administrative support
• Curriculum delivery support
• Assessment and results reporting
• Academic lifecycle process support
• Academic governance activities
• Academic integrity education
• Case management
• Policy application
• Reporting
• Continuous improvement
• Student-centred service culture
• Compliance posture
• Operational efficiency
• Accuracy and integrity of academic and curriculum data
• Version control for course and unit documentation
• Credit/RPL documentation processing
• Progression monitoring
• Front-line service delivery
• Triage and escalation of complex cases
• Assessment moderation and benchmarking
• Secure handling of assessment artefacts and records
• Agenda, paper, and minute preparation for academic committees
• Action tracking and follow-up
• Accreditation/registration evidence collation and audits
• Operational report and dashboard production
• Data quality issue identification and resolution
• Process mapping and streamlining
• Service enhancement proposal and implementation
• Operational risk identification and management
• Risk register and control maintenance
• Coordination of casual/temporary administrative support
• Training and induction on processes and systems
• Collaborative relationship building
• Academic integrity case administration
• Evidence gathering
• Liaison with academics and APMs/Associate APMs
• Interview scheduling
• Determination drafting
• Outcome recording
• Procedural fairness, natural justice, and confidentiality adherence
• Training design and delivery
• Online resource curation and maintenance
• Policy advice and enhancement recommendation
• Embedding integrity principles into curriculum and assessment design
• Monitoring academic misconduct trends
• Tracking sanctions and educative outcomes
• Reporting to governance bodies
• Stakeholder engagement
• External liaison
• Alignment with Higher Education Standards Framework (HESF)
• Compliance with institutional policies and legislation
• Internal audit contribution
• TEQSA submission support
• Response to integrity-related queries
• Dissemination of academic integrity information
• Participation in working committees and decision-making bodies
• Academic integrity risk identification and mitigation plan support
• Program improvement project contribution
• Maintenance of program documentation
• Adherence to institutional policies and procedures
• Compliance with TEQSA Guidance, Privacy Act 1988 (Cth), ESOS Act 2000, and National Code 2018
• Confidential record maintenance
• Procedural fairness and natural justice observation
• Student-centred service
• Integrity
• Accountability
• Collegiality
• Inclusion
• Continuous improvement
• Data-informed decision making
• Commitment to safe, respectful, and inclusive learning environments
• Workplace safety procedure compliance
• Hazard and incident reporting

• A relevant degree in higher education administration, academic quality, or a related field, or equivalent demonstrated experience
• Proven experience in academic administration within the Australian higher education sector
• Practical experience in managing academic integrity processes and applying policy with fairness, confidentiality, and sound judgement
• Strong working knowledge of the Higher Education Standards Framework (HESF) 2021 and awareness of ESOS requirements