Description

The Construction Administrator plays a key supporting role within the residential construction operations team, assisting in the delivery of house and land projects by managing project workflows, documentation, and permits from pre-site through to handover. The role also focuses on building strong relationships with internal and external stakeholders to ensure smooth, efficient, and high-quality construction outcomes.

Key areas of responsibility

• Maintain construction registers, manage electronic and printed site files, site management plans, and keep task management programs current;
• Handle all Council and Authority applications, DLAP and Pre-Site inspections, utility connections/disconnections, and submission of occupancy permits and builder declarations;
• Track weekly progress claims with the construction team and issue progress claim requests to the accounts team;
• File handover documents and photos, prepare weekly meeting minutes, and ensure all reports are generated and issued within specified timeframes;
• Act as the key point of contact for site supervisors and construction managers, supporting smooth onsite workflow across all internal teams.

Minimum requirements

• Tertiary qualification in construction management, building, or a related discipline (preferred); equivalent experience will be considered;
• Minimum 3 years of experience in a construction, building, or project administration role;
• Strong organisational and time management skills, with a high attention to detail and the ability to prioritise in a fast-paced environment
• Excellent written and verbal communication skills, with a demonstrated ability to build rapport with clients and staff;
• Proficient in Microsoft Office Suite (particularly Excel, Word, Outlook), BuildPass and Monday.com;
• Familiarity with residential construction processes, council permit applications, and OH&S documentation is advantageous;
• A demonstrated ability to work autonomously, show initiative, and self-motivate with minimal supervision.

• Maintain construction registers, manage electronic and printed site files, site management plans, and keep task management programs current;
• Handle all Council and Authority applications, DLAP and Pre-Site inspections, utility connections/disconnections, and submission of occupancy permits and builder declarations;
• Track weekly progress claims with the construction team and issue progress claim requests to the accounts team;
• File handover documents and photos, prepare weekly meeting minutes, and ensure all reports are generated and issued within specified timeframes;
• Act as the key point of contact for site supervisors and construction managers, supporting smooth onsite workflow across all internal teams.

• Strong organisational and time management skills
• High attention to detail
• Ability to prioritise in a fast-paced environment
• Excellent written and verbal communication skills
• Demonstrated ability to build rapport with clients and staff
• Proficient in Microsoft Office Suite (particularly Excel, Word, Outlook)
• Proficient in BuildPass and Monday.com
• Familiarity with residential construction processes
• Familiarity with council permit applications
• Familiarity with OH&S documentation
• Ability to work autonomously
• Ability to show initiative
• Ability to self-motivate with minimal supervision

• Tertiary qualification in construction management, building, or a related discipline (preferred); equivalent experience will be considered