The Role:

As Admin Support you’ll play a key role in supporting HBT Services QLD, specifically supporting the Overhauls team with all office related activities and a focus on documentation and purchasing.

Key Responsibilities:

• The Admin Support will be responsible for maintaining documentation and registers to accomplish the company’s objectives; this will include but not be limited to invoicing jobs, tenders, purchase orders, invoice processing and reviewing of transactions/job costings, document control
• Supplying data and reports when requested to support the business functions of HBT services Qld.
• Administering and completing various reports as required.
• Identifying and recording of quality problems.
• Assisting with day-to-day administrative tasks including filing, data entry, and assisting with general duties.
• Supporting the business with purchasing and administration duties
• Taking minutes during meetings.
• Providing support to various departments as needed.
• Assisting with the preparation of reports and presentations.
• Performing other duties as assigned by your supervisor/manager.

Necessary Skills:

• Communication skills, both verbal and written.
• Strong logical, analytical, and problem-solving abilities.
• Excellent Organisational and interpersonal skills.
• Proficient in the use of software and tools.
• Ability to build professional relationships with multiple stakeholders including, customers, industry partners and employees.

About us:

HBT Services QLD is responsible for the overhauls of longwall machinery across QLD and operates under two (3) plants, being Overhauls, Warehouse and Gearbox repairs.

• Maintaining documentation and registers to accomplish the company’s objectives; this will include but not be limited to invoicing jobs, tenders, purchase orders, invoice processing and reviewing of transactions/job costings, document control
• Supplying data and reports when requested to support the business functions of HBT services Qld.
• Administering and completing various reports as required.
• Identifying and recording of quality problems.
• Assisting with day-to-day administrative tasks including filing, data entry, and assisting with general duties.
• Supporting the business with purchasing and administration duties
• Taking minutes during meetings.
• Providing support to various departments as needed.
• Assisting with the preparation of reports and presentations.
• Performing other duties as assigned by your supervisor/manager.

• Communication skills, both verbal and written.
• Strong logical, analytical, and problem-solving abilities.
• Excellent Organisational and interpersonal skills.
• Proficient in the use of software and tools.
• Ability to build professional relationships with multiple stakeholders including, customers, industry partners and employees.