Background information about the job or company (e.g., role context, company overview)

At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow and deliver better outcomes for members. We are dedicated to building a high‑performance environment underpinned by a strong risk culture, ensuring we deliver the best outcomes for our members.

Your New Role

We have an opportunity for a Team Coordinator to join our Real Assets team within Investments. Reporting to the Head of Research and Business Management, this role provides high‑quality administrative and coordination support in a fast‑paced, global environment.

The Real Assets team operates globally, and this role requires a proactive, detail‑oriented individual with strong judgement and the ability to work confidently with senior stakeholders across different time zones. You will play a key role in enabling the team’s effectiveness by ensuring smooth coordination of meetings, travel, documentation and day‑to‑day operations.

Responsibilities or duties

• Provide professional administrative support to senior leaders in Real Assets, including proactive diary management and credit card reconciliation
• Coordinate meetings with internal and external stakeholders, including agendas, minutes and action tracking
• Organise and manage domestic and international travel arrangements
• Prepare presentations, format Board papers, and support conferences, meetings and events
• Work closely with other Team Coordinators to ensure consistent support across the Real Assets function
• Maintain filing systems, registers and documentation, including meeting and travel records
• Support onboarding and establishment of new team members
• Use sound judgement to prioritise matters, escalate where appropriate, and ensure timely outcomes
• Build and maintain positive working relationships to support effective collaboration and information sharing
• Contribute to the enhancement and implementation of team processes and ways of working

Qualifications or requirements (e.g., education, skills)

Experience needed

• Demonstrated experience in a Team Coordinator, Executive Assistant or senior administrative role, ideally supporting senior leaders
• High attention to detail with proven ability to manage multiple, competing priorities
• Strong interpersonal and communication skills, with the confidence to engage at all organisational levels
• A high level of discretion and ability to manage confidential and sensitive information. Strong stakeholder relationship skills and a collaborative working style
• Well‑developed written and verbal communication skills
• Experience developing, maintaining and improving office systems and administrative processes
• The ability to work independently, use initiative and exercise sound judgement in a dynamic environment

• Provide professional administrative support to senior leaders in Real Assets, including proactive diary management and credit card reconciliation
• Coordinate meetings with internal and external stakeholders, including agendas, minutes and action tracking
• Organise and manage domestic and international travel arrangements
• Prepare presentations, format Board papers, and support conferences, meetings and events
• Work closely with other Team Coordinators to ensure consistent support across the Real Assets function
• Maintain filing systems, registers and documentation, including meeting and travel records
• Support onboarding and establishment of new team members
• Use sound judgement to prioritise matters, escalate where appropriate, and ensure timely outcomes
• Build and maintain positive working relationships to support effective collaboration and information sharing
• Contribute to the enhancement and implementation of team processes and ways of working

• High attention to detail
• Ability to manage multiple, competing priorities
• Strong interpersonal and communication skills
• Confidence to engage at all organisational levels
• High level of discretion
• Ability to manage confidential and sensitive information
• Strong stakeholder relationship skills
• Collaborative working style
• Well-developed written and verbal communication skills
• Experience developing, maintaining and improving office systems and administrative processes
• Ability to work independently
• Initiative
• Sound judgement in a dynamic environment

• Demonstrated experience in a Team Coordinator, Executive Assistant or senior administrative role, ideally supporting senior leaders