Description

At Dalton Consulting Engineers (DCE), we’re more than just a civil engineering consultancy — we’re passionate collaborators, driven by curiosity and committed to embracing excellence. With expertise across Urban Development, Urban Infrastructure and Sport, we work alongside developers, authorities and partners to deliver innovative, sustainable, and technically sound engineering solutions.

At DCE, our culture sets us apart. We value curiosity, collaboration and continuous improvement — and we’re proud to be recognised as a Great Place to Work. You’ll be supported by a team that cares about people, community impact and delivering meaningful outcomes.

The Opportunity

At DCE, engineering is at the heart of what we do — but our strength lies in how we collaborate, empower our people, and deliver outcomes that shape stronger, more connected communities.

We’re looking for a Project & Technical Administrator who brings structure, curiosity and a proactive mindset to our project teams. In this role, you’ll support the smooth delivery of urban development and infrastructure projects by keeping documentation sharp, systems organised, and communication flowing.

If you thrive in a dynamic environment, enjoy problem‑solving, and like being the person who “makes things happen,” this could be the perfect next step in your career.

Key Responsibilities

Project Coordination & Governance

• Establish new projects in DCE’s ERP and document management systems
• Maintain structured digital project filing and implement QA templates and registers
• Track RFIs, variations, approvals, deliverables and key milestones
• Prepare agendas, minutes and action lists to support project rhythm
• Assist with ISO‑aligned quality processes
• Monitor project deadlines and submission schedules

Document Control & Technical Support

• Maintain accurate file naming, version control and consistency across documentation
• Manage drawing registers and support revision control
• Issue transmittals to clients, councils and sub‑consultants
• Help prepare tender documentation, technical packages and submission bundles
• Maintain documentation audit trails and structured records

Financial & Commercial Support

• Assist senior staff with budget tracking, WIP updates and fee forecast inputs
• Support invoice preparation and timesheet accuracy
• Track sub‑consultant engagements and invoices
• Contribute to monthly operational reporting and project governance

Stakeholder Liaison

• Be the first point of contact for administrative and project enquiries
• Support communication with clients, contractors and authorities
• Maintain stakeholder contact registers and help keep information current

Reporting & Operational Support

• Support preparation of monthly project status reports and program updates
• Assist with risk summaries and operational meeting inputs
• Provide reporting support to Project Directors during key cycles

About You

• Structured, organised and methodical
• Proactive and solutions‑focused
• Comfortable working with commercial information
• A clear and confident communicator
• Calm under pressure and adaptable to shifting priorities
• A collaborative team player who enjoys supporting technical teams

This role offers hands‑on exposure to project governance, commercial management, client interaction and engineering delivery frameworks — with genuine growth pathways as your capability develops.

Role Type

Permanent • Full-time • Entry Level

• Establish new projects in DCE’s ERP and document management systems
• Maintain structured digital project filing and implement QA templates and registers
• Track RFIs, variations, approvals, deliverables and key milestones
• Prepare agendas, minutes and action lists to support project rhythm
• Assist with ISO‑aligned quality processes
• Monitor project deadlines and submission schedules
• Maintain accurate file naming, version control and consistency across documentation
• Manage drawing registers and support revision control
• Issue transmittals to clients, councils and sub‑consultants
• Help prepare tender documentation, technical packages and submission bundles
• Maintain documentation audit trails and structured records
• Assist senior staff with budget tracking, WIP updates and fee forecast inputs
• Support invoice preparation and timesheet accuracy
• Track sub‑consultant engagements and invoices
• Contribute to monthly operational reporting and project governance
• Be the first point of contact for administrative and project enquiries
• Support communication with clients, contractors and authorities
• Maintain stakeholder contact registers and help keep information current
• Support preparation of monthly project status reports and program updates
• Assist with risk summaries and operational meeting inputs
• Provide reporting support to Project Directors during key cycles

• Structured, organised and methodical
• Proactive and solutions‑focused
• Comfortable working with commercial information
• A clear and confident communicator
• Calm under pressure and adaptable to shifting priorities
• A collaborative team player who enjoys supporting technical teams

• Entry Level