Background information about the job or company

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused, and customer driven.

At Aspect, we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.

Our purpose: A different brilliant® - understanding, engaging and celebrating the strengths, aspirations and interests of people on the autism spectrum.

Our vision: Together we’re creating a world where Autistic people are seen, valued, and have access to the right support to live, learn, work and play.

Our values: THRIVE – Teamwork, Honesty & Integrity, Respect, Inclusion, Vibrant, Excellence

Job Description

Full-time, ongoing employment opportunity (pending successful probation period)

Work with a supportive, inclusive, and collaborative team

Hybrid working conditions, office located at Chatswood NSW, close to public transport services

We're looking for a detail-oriented and organised Facilities Coordinator to join our team in Chatswood, Australia. In this role, you will be responsible for coordinating and managing all aspects of our facility operations, ensuring a safe, efficient, and well-maintained work environment for our employees. The ideal candidate will demonstrate strong organisational skills, professional communication abilities, and a commitment to supporting our organisation's operational needs.

Responsibilities or duties

• Coordinate facility maintenance, repairs, and preventive maintenance activities with vendors and service providers
• Manage facility service contracts, including vendor selection, negotiation, and performance monitoring
• Schedule and manage facility usage, including conference rooms, parking, and common areas
• Ensure compliance with health, safety, and building code regulations
• Track and manage facility-related budgets, including maintenance costs and capital expenditures
• Respond promptly to facility-related requests and issues from employees
• Maintain accurate facility documentation, records, and asset inventories
• Coordinate cleaning, janitorial, and landscaping services
• Support office moves, space planning, and reconfiguration projects
• Prepare facility reports and communicate status updates to management
• Manage office supplies and equipment inventory levels.

Qualifications or requirements

Experience needed

• 2+ years of experience in facility management or related administrative role
• Proven experience managing vendor relationships and service contracts
• Experience with facility management software or CMMS systems
• Budget management and cost tracking experience
• Proficiency with Microsoft Office applications
• Preferred: Experience with space planning and project coordination
• Preferred: Knowledge of building systems, HVAC, and maintenance operations.

Skills

• Strong organisational and time management skills
• Knowledge of health and safety regulations and compliance requirements
• Excellent written and verbal communication skills
• Strong interpersonal and problem-solving abilities
• Attention to detail and ability to multitask in a fast-paced environment

Any other provided details

What we offer:

• Hybrid working conditions, a mixture of office days & remote work
• Salary packaging options to increase your take-home pay
• Employee referral incentives
• Access to a wide range of discounts through Beny on everyday purchases
• Discounted membership to fitness facilities through Fitness Passport
• Employee Assistance Program (EAP).

• Coordinate facility maintenance, repairs, and preventive maintenance activities with vendors and service providers
• Manage facility service contracts, including vendor selection, negotiation, and performance monitoring
• Schedule and manage facility usage, including conference rooms, parking, and common areas
• Ensure compliance with health, safety, and building code regulations
• Track and manage facility-related budgets, including maintenance costs and capital expenditures
• Respond promptly to facility-related requests and issues from employees
• Maintain accurate facility documentation, records, and asset inventories
• Coordinate cleaning, janitorial, and landscaping services
• Support office moves, space planning, and reconfiguration projects
• Prepare facility reports and communicate status updates to management
• Manage office supplies and equipment inventory levels.

• Strong organisational and time management skills
• Knowledge of health and safety regulations and compliance requirements
• Excellent written and verbal communication skills
• Strong interpersonal and problem-solving abilities
• Proficiency with Microsoft Office applications
• Attention to detail and ability to multitask in a fast-paced environment
• Proven experience managing vendor relationships and service contracts
• Experience with facility management software or CMMS systems
• Budget management and cost tracking experience
• Preferred: Experience with space planning and project coordination
• Preferred: Knowledge of building systems, HVAC, and maintenance operations.

• 2+ years of experience in facility management or related administrative role