About the Role

General Medicine is a large medical department that sits within the Medicine, Emergency and Intensive Care program at SVHM. The General Medical Director oversees the General Medicine department in conjunction with the Nurse Unit Managers, Operations Manager and General Manager. The Assistant role to the Director of General Medicine will support the Director with the running of the department and will be based at the Fitzroy site. This is a permanent part time position at 0.5 EFT

Responsibilities

• Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings, as requested
• Coordinate meetings as requested, including timely preparation of agendas, completion of minutes and distribution
• Attend and minute meetings, as required by the Director
• Correspond with relevant internal SVHM and external professionals and their representatives, and other relevant stakeholders and keep all parties informed of relevant communications, meetings and schedule changes
• Managing and manintaing Senior Medical Staff rosters and leave planners and leave requests
• Assist the Director to regularly track local KPI data including mandatory training, performance reviews, discharge summary completion, JMS overtime and excess leave
• Creation and formatting of reports, correspondence, statistical reporting platforms, as required
• Assist with recruitment administration as required
• Ensure the timely completion of UKG administrative processes each pay period, workday actions and changes and D365 invoice administration on behalf of the Director, as required
• Assist with preparation of presentations and other administrative tasks requested by the Director

Your Contribution

• Experience in, and knowledge of, administrative support roles and functions
• Highly proficient computer skills using Microsoft Office Suites including Word, Excel, Access, PowerPoint and demonstrated ability to learn and use other digital platforms as relevant to the role
• Exceptional written and verbal communication skills
• Demonstrated time management and organisational skills
• Current National criminal history check, or willing to obtain

What we Offer

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging - Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne's best cafes, public transport
• Culture of continuous improvement

About General Medicine

General Medicine is a large medical department that sits within the Medicine, Emergency and Intensive Care program at SVHM.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.

Additional Notes

• SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
• This position is subject to a Victorian government direction regarding vaccination against COVID-19. Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.

• Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings, as requested
• Coordinate meetings as requested, including timely preparation of agendas, completion of minutes and distribution
• Attend and minute meetings, as required by the Director
• Correspond with relevant internal SVHM and external professionals and their representatives, and other relevant stakeholders and keep all parties informed of relevant communications, meetings and schedule changes
• Managing and manintaing Senior Medical Staff rosters and leave planners and leave requests
• Assist the Director to regularly track local KPI data including mandatory training, performance reviews, discharge summary completion, JMS overtime and excess leave
• Creation and formatting of reports, correspondence, statistical reporting platforms, as required
• Assist with recruitment administration as required
• Ensure the timely completion of UKG administrative processes each pay period, workday actions and changes and D365 invoice administration on behalf of the Director, as required
• Assist with preparation of presentations and other administrative tasks requested by the Director

• Highly proficient computer skills using Microsoft Office Suites including Word, Excel, Access, PowerPoint and demonstrated ability to learn and use other digital platforms as relevant to the role
• Exceptional written and verbal communication skills
• Demonstrated time management and organisational skills

• Experience in, and knowledge of, administrative support roles and functions
• Current National criminal history check, or willing to obtain