Background information about the job or company (e.g., role context, company overview)

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The Cargo Flight Operations Specialist is a key member of the flight operations team, responsible for coordinating and managing all aspects of cargo operations within the airline’s flight schedule. This role ensures the efficient, safe, and compliant handling of cargo from acceptance through to loading and unloading during flight operations. The specialist will work closely with cargo agents, flight crew, ground operations, and other departments to ensure the timely and accurate delivery of cargo.

Additionally, the role involves engaging with customer service, servicing clients, and liaising with freight forwarders to ensure a seamless cargo experience.

Responsibilities or duties

Your activities

• Assist with daily cargo operations, including loading, unloading, and transport coordination for scheduled flights.
• Ensure compliance with safety protocols, weight distribution, and cargo securing requirements.
• Serve as a liaison between flight crews, ground handlers, and other departments to ensure smooth cargo handling.
• Monitor real-time flight schedules and adjust operations in response to delays or disruptions. Provide OH&S oversight and guidance, creating a positive safety culture that includes strong safety reporting and “Just Culture” that aims for being a generative safety culture
• Ensure compliance with company and client procedures and regulations
• Liaise with cargo handling staff, ensuring efficient performance and adherence to operational standards.
• Oversee the accurate completion of cargo-related documentation (e.g., air waybills, manifests, customs forms).
• Prepare and submit regular operational reports, highlighting performance metrics and issues.
• Troubleshoot and resolve issues related to cargo discrepancies, delays, damage, or misrouted shipments.
• Implement corrective actions and ensure timely communication with stakeholders.
• Ensure cargo is handled in compliance with safety guidelines, particularly for hazardous materials and high-risk shipments.
• Monitor cargo volumes and forecast operational needs, ensuring the proper allocation of resources to meet demand.

Qualifications or requirements (e.g., education, skills)

Your profile

You are an organised, detail-oriented professional with strong administrative and coordination skills. You thrive in fast-paced environments where accuracy, efficiency, and clear communication are key. You bring a proactive approach to managing competing priorities, maintaining accurate records, and supporting team operations to ensure smooth day-to-day performance.

In particular, you demonstrate:

• Strong organisational and administrative abilities, including data entry, document management, scheduling, and record-keeping
• Excellent attention to detail and ability to manage multiple priorities while meeting deadlines
• Strong communication and interpersonal skills, with the ability to liaise confidently across teams and external stakeholders
• Competence in using computer systems, Microsoft Office applications, and digital databases for reporting and documentation
• A professional, reliable, and flexible approach to work, with a commitment to teamwork and continuous learning

Experience needed

• The following skills and experience would be an advantage:
• Experience with cargo management systems (in particular, Cargospot) and flight operations software
• Experience in Import and Export Air Cargo handling and administration
• Knowledge of aviation or logistics operations, including OH&S and compliance processes
• Holding (or willingness to obtain) IATA Dangerous Goods Air certification to complete dangerous goods checks and sign off approvals/rejections
• Familiarity with quality assurance and safety management systems

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• You lead and contribute to a culture that values equality, fairness, transparency, and zero tolerance for bullying, discrimination, or harassment.

What we offer

• Permanent Part-Time position with full time hours available.
• Opportunities for career advancement.    
• Accrual of annual and personal leave.    
• Comprehensive training and ongoing support provided.   

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at https://careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!

• Assist with daily cargo operations, including loading, unloading, and transport coordination for scheduled flights.
• Ensure compliance with safety protocols, weight distribution, and cargo securing requirements.
• Serve as a liaison between flight crews, ground handlers, and other departments to ensure smooth cargo handling.
• Monitor real-time flight schedules and adjust operations in response to delays or disruptions. Provide OH&S oversight and guidance, creating a positive safety culture that includes strong safety reporting and “Just Culture” that aims for being a generative safety culture
• Ensure compliance with company and client procedures and regulations
• Liaise with cargo handling staff, ensuring efficient performance and adherence to operational standards.
• Oversee the accurate completion of cargo-related documentation (e.g., air waybills, manifests, customs forms).
• Prepare and submit regular operational reports, highlighting performance metrics and issues.
• Troubleshoot and resolve issues related to cargo discrepancies, delays, damage, or misrouted shipments.
• Implement corrective actions and ensure timely communication with stakeholders.
• Ensure cargo is handled in compliance with safety guidelines, particularly for hazardous materials and high-risk shipments.
• Monitor cargo volumes and forecast operational needs, ensuring the proper allocation of resources to meet demand.

• Strong organisational and administrative abilities, including data entry, document management, scheduling, and record-keeping
• Excellent attention to detail and ability to manage multiple priorities while meeting deadlines
• Strong communication and interpersonal skills, with the ability to liaise confidently across teams and external stakeholders
• Competence in using computer systems, Microsoft Office applications, and digital databases for reporting and documentation
• A professional, reliable, and flexible approach to work, with a commitment to teamwork and continuous learning
• Experience with cargo management systems (in particular, Cargospot) and flight operations software
• Experience in Import and Export Air Cargo handling and administration
• Knowledge of aviation or logistics operations, including OH&S and compliance processes
• Holding (or willingness to obtain) IATA Dangerous Goods Air certification to complete dangerous goods checks and sign off approvals/rejections
• Familiarity with quality assurance and safety management systems

• Strong organisational and administrative abilities, including data entry, document management, scheduling, and record-keeping
• Excellent attention to detail and ability to manage multiple priorities while meeting deadlines
• Strong communication and interpersonal skills, with the ability to liaise confidently across teams and external stakeholders
• Competence in using computer systems, Microsoft Office applications, and digital databases for reporting and documentation
• A professional, reliable, and flexible approach to work, with a commitment to teamwork and continuous learning
• Experience with cargo management systems (in particular, Cargospot) and flight operations software
• Experience in Import and Export Air Cargo handling and administration
• Knowledge of aviation or logistics operations, including OH&S and compliance processes
• Holding (or willingness to obtain) IATA Dangerous Goods Air certification to complete dangerous goods checks and sign off approvals/rejections
• Familiarity with quality assurance and safety management systems