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Vacancy title:
Administration Assistant
[Type: PART_TIME, Industry: Healthcare, Category: Admin & Office, Healthcare, Customer Service]
Jobs at:
St Vincent's Health Australia
Deadline of this Job:
Wednesday, April 15 2026
Duty Station:
Hawthorn East, Melbourne VIC | Melbourne VIC
Summary
Date Posted: Thursday, April 2 2026, Base Salary: Not Disclosed
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JOB DETAILS:
About the Role
This position plays a key role in providing administrative support to the Hawthorn Clinic. You will work with both administrative and clinical staff to ensure effective and efficient administrative functions of the department. The administrative assistant plays a crucial role in ensuring and maintaining workflow across the site. As part of the role you will:
Act as a front line contact for the Service and deliver exceptional customer service
Maintain consumer information and complete data entry into mutliple systems
Manage medical records and clinical documentation
General office management and administrative tasks, including reception, managing mail, scheduling meetings and setting agendas.
The classification for this position will be YC89 ($72,269 per annum pro rata)
Your Contribution
Well-developed interpersonal and communication skills
Experience managing paper-based and electronic medical records
Ability to determine workload priorities and meet deadlines
Knowledge, experience and ability in the provision of reception functions
Knowledge of confidentiality, privacy requirements, and handling of legal documentation
A valid Nationally Coordinated Criminal History Check, or willing to obtain
What We Offer
A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!)
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging - Increase your take home pay!
Discounts and Promotions always available through our Foundation
Regular opportunities for professional development to assist you to reach your career goals
Culture of continuous improvement
About St Vincent's Mental Health
St. Vincent's Mental Health (SVMH) includes an adult area mental health service for the inner city areas of Yarra and Boroondara. The adult mental health service components are: The Footbridge Community Care Unit (CCU), the 44 bed Acute Inpatient Service (AIS) located on the St. Vincent's Hospital site, the North Fitzroy PARC and two community mental health services (CMHS) at Hawthorn and East Melbourne (Clarendon CMHS). Community mental health services comprise the Triage and Crisis assessment and Treatment (CAT) Service and the Primary Intervention Care Team (PICT) includes Extended Triage and HOPE (Suicide Prevention), Continuing Care (CCT), Mobile Support and Treatment (MST) and Homeless Outreach (CHOPS) services. A Consultation & Liaison Service is provided to the health service. NEXUS Dual Diagnosis Service and the Body Image and Eating Disorders Assessment and Treatment Service (BETRS) are regional services. Statewide services are the Victorian Dual Disability Service and the Victorian Transcultural Mental Health.
Working at St Vincent's
St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
Please attach your resume and cover letter to your application.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding your Aboriginal and Torres Strait Islander Employment at SVHM
Application Link: Click Here to Apply Now
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