The client

This award-winning Electrical and Mechanical design and construction company continues to set the standard for delivering bespoke electrical and mechanical projects.

The benefits

Collaborative and inclusive team environment

Report to a supportive Accounts Team Manager

Diverse role with room for growth

$75K-$80K + Super

Work for a company that values and rewards its employees

The role

Due to operational growth, an Accounts Payable and General Accounts Officer position has become available within their finance and operations team. In this role, you will play a critical role in ensuring accurate and efficient processing of financial transactions, contributing to the smooth operation of our finance department and project delivery teams. Working in a team that embraces teamwork and collaboration, you will:

• Receive, review and reconcile invoices and statements into the company's accounting system.
• Monitor the company's inbox and process invoices received
• Liaise with Project Managers, Site managers and Executives to ensure appropriate approval and authorisation of invoices.
• Record and post invoices into the accounting system (Simpro, Xero & COIN) accurately and in a timely manner.
• Prepare and process payment runs for vendors and subcontractors.
• Match invoices with purchase orders and payment requests, verifying proper authorisation and documentation.
• Reconcile discrepancies and resolve issues with vendors and subcontractors regarding incorrect entity details, payment disputes, late payments, or discrepancies in the billing process.
• Update and follow up with vendors and subcontractors to ensure invoices are raised to the correct business entity.
• Generate project reports for Project Managers and Site Managers to track expenses against allocated budgets.
• Maintain accurate vendor and sub-contractor records, including contact information, payment terms, and contract details.
• Email subcontractors and request licences when they appear as expired in Simpro.
• Assist in month-end closing activities related to Accounts Payable, including accruals and reconciliations.
• Assist and participate in the implementation of a new accounting system (COIN)

The requirements

Proven Account Payable experience processing vendors and subcontractors' invoices in the electrical design and construction or building industry will be highly regarded

A diploma or a Bachelor's degree in Accounting will be an advantage

Excellent knowledge of Accounts Payable and Accounting principles

Strong attention to detail, accuracy, and excellent organisational skills

Effective communication skills, both written and verbal

Previous experience using Simpro, Xero or COIN will be highly regarded, but not necessary, as systems training will be provided

Ability to work independently and collaboratively within a team environment

Become a key contributor to an organisation that invests in its people.

• Receive, review and reconcile invoices and statements into the company's accounting system.
• Monitor the company's inbox and process invoices received
• Liaise with Project Managers, Site managers and Executives to ensure appropriate approval and authorisation of invoices.
• Record and post invoices into the accounting system (Simpro, Xero & COIN) accurately and in a timely manner.
• Prepare and process payment runs for vendors and subcontractors.
• Match invoices with purchase orders and payment requests, verifying proper authorisation and documentation.
• Reconcile discrepancies and resolve issues with vendors and subcontractors regarding incorrect entity details, payment disputes, late payments, or discrepancies in the billing process.
• Update and follow up with vendors and subcontractors to ensure invoices are raised to the correct business entity.
• Generate project reports for Project Managers and Site Managers to track expenses against allocated budgets.
• Maintain accurate vendor and sub-contractor records, including contact information, payment terms, and contract details.
• Email subcontractors and request licences when they appear as expired in Simpro.
• Assist in month-end closing activities related to Accounts Payable, including accruals and reconciliations.
• Assist and participate in the implementation of a new accounting system (COIN)

• Accounts Payable
• Accounting
• Financial Transactions
• Attention to detail
• Accuracy
• Organizational skills
• Communication skills
• Teamwork
• Problem-solving

• Proven Account Payable experience processing vendors and subcontractors' invoices in the electrical design and construction or building industry will be highly regarded
• A diploma or a Bachelor's degree in Accounting will be an advantage
• Excellent knowledge of Accounts Payable and Accounting principles
• Strong attention to detail, accuracy, and excellent organisational skills
• Effective communication skills, both written and verbal
• Previous experience using Simpro, Xero or COIN will be highly regarded, but not necessary, as systems training will be provided
• Ability to work independently and collaboratively within a team environment